> For the complete documentation index, see [llms.txt](https://openup.gitbook.io/handbook/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://openup.gitbook.io/handbook/how-we-work/marketing-and-communications/creating-an-email-newsletter.md).
# Creating an email newsletter
## Login to Mailchimp
Visit [mailchimp.com](https://openup.gitbook.io/handbook/how-we-work/marketing-and-communications/www.mailchimp.com) and login to the OpenUp account. Contact Shaun or Lailah if you are unsure of the account information.
## Create a new campaign
Go to Campaigns > All campaigns
Select "Create campaign"
Select "Email"
Create an "email"
## Choose the correct template
Choose "design email"
Choose "Saved templates" and select "OpenUp Newsletter Template"
{% hint style="warning" %}
It is important that you **do not change any of the styling of this template** without contacting a member of the communications team.
{% endhint %}
## Customise the newsletter content
### Introduction
1. Adjust the issue number and date accordingly
2. Change the headline for the newsletter
3. Add the short 80-120 word "update" from a member of the management staff
{% hint style="warning" %}
**If you do not have an "update"** for this months newsletter, delete the block that it is in, leaving only the issue and the date.
{% endhint %}
### Survey
1. **Fill in the brief description** of what this month's survey is about (if required)
2. **Replace "Survey question"** with the question you would like to ask
3. **Enter the "Source" mode** (<>) and duplicate the following code for as many answers as you would like `*|SURVEY: Survey response 1|*
`
4. Change "Survey response 1" to the answer you would like to add
{% hint style="info" %}
Mailchimp automatically detects these survey answers as long as the \*|SURVEY:|\* element is present. You can review the results of the survey in the campaign information.
{% endhint %}
{% hint style="warning" %}
If you do not have a survey for the month, delete the block the survey sits in
{% endhint %}
### Recent blog articles
{% hint style="info" %}
By default, the template has 4 blog post blocks built in. If you would like to add more, please contact a member of the comms team. If you would like to remove any, simply delete the template blocks you don't.
{% endhint %}
1. **Enter "Source" mode** (<>) to adjust the text for all the elements of the blog post preview card
2. Change "**Article Title**" and "**Article Summary**" to reflect the contents of the blog
3. **Update the href** ("#nourl" by default) field in the line below with the url of the article you would like to link to `Read this article`
4. Update the url field in this line `background-image: url("") !important;` with the url of the blog's feature image.
{% hint style="warning" %}
**Do not try to add an image to the blog post block - always use a URL.** This will increase the size of the email and might cause the email to not be able to be received.
{% endhint %}
## Need help?
**This guide is not yet complete!** If you have any problems, please contact Matthew on the Comms team.
