Expense claims

From interview w. Fierdous

Month-in

1. need to do all records for month-in

• capture and update all records at the end of the month

• Close accordingly

2. petty cash (not doing atm, since we're all working from home)

• record

• miscellaneous exp, sugar, paper, etc.

• Receipt is brought back

• The following is captured on a slip of paper:

• • what was bought

  • how much money was spent

  • where it was bought

  • what code; under 'what do I have to capture that'

• at the end of the month, I take the whole batch of that petty cash for the month to Adi. Then he'll check every receipt and every slip of paper, then sign off .

• Then I need to capture that on my Xero every month.

Banking records; at the moment, Janine is doing that. I just set up all the banking records for her in a separate folder, where all the bank accounts are kept. I put the records in the folder, then she checks the back records for me.

Other than that; the payments every month. There's a new thing where

3. The project managers have to do their own receipting now.

• I still check on them.

That's end-of-the-month work, where I go in and

• do the receipting process

• do all the receipting

• It's put into a payment spreadsheet for Adi, with:

• • the date

  • the supplier

  • the invoice number

  • the amount

• I put a link to the invoice for Adi to check

• • the account where I captured it (ex: admin, software and hosting, etc.)

  • the project where I captured it (ex: communication, etc.)

  • input the project code- a core expense. ]

• Funding source code- I also put a code in there

• link to the budget

• Loaning- it's me, I put my name in

• At the end of the day, Adi and the project manager will put "approved"

• Insert template here:

• Payment sheet

2.