Expense claims
From interview w. Fierdous
Month-in
1. need to do all records for month-in
capture and update all records at the end of the month
Close accordingly
2. petty cash (not doing atm, since we're all working from home)
record
miscellaneous exp, sugar, paper, etc.
Receipt is brought back
The following is captured on a slip of paper:
what was bought
how much money was spent
where it was bought
what code; under 'what do I have to capture that'
at the end of the month, I take the whole batch of that petty cash for the month to Adi. Then he'll check every receipt and every slip of paper, then sign off .
Then I need to capture that on my Xero every month.
Banking records; at the moment, Janine is doing that. I just set up all the banking records for her in a separate folder, where all the bank accounts are kept. I put the records in the folder, then she checks the back records for me.
Other than that; the payments every month. There's a new thing where
3. The project managers have to do their own receipting now.
I still check on them.
That's end-of-the-month work, where I go in and
do the receipting process
do all the receipting
It's put into a payment spreadsheet for Adi, with:
the date
the supplier
the invoice number
the amount
I put a link to the invoice for Adi to check
the account where I captured it (ex: admin, software and hosting, etc.)
the project where I captured it (ex: communication, etc.)
input the project code- a core expense. ]
Funding source code- I also put a code in there
link to the budget
Loaning- it's me, I put my name in
At the end of the day, Adi and the project manager will put "approved"
Insert template here:
2.
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